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Tips on Using Multiple Monitors

By Jim Calloway Today most workstations feature two or three monitors. Lawyers who use laptops always have at least one external monitor at their desk. Using two monitors became the workplace standard rather quickly as it didn’t take long to determine that this upgrade would save time. At a minimum, you didn’t have to use...
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Level Up Your Microsoft Word Skills by Mastering Styles

By Jim Calloway Way back when lawyers were migrating from WordPerfect to Microsoft Word, the most difficult challenge was how Word applied formatting using Styles while WordPerfect used hidden codes within the document that could be easily displayed by using its Reveal Codes setting. Many lawyers had mastered WordPerfect and couldn’t understand why Word didn’t...
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Cybersecurity Awareness Training for Law Firm Employees Has Never Been More Critical

By Jim Calloway Did you know that business employees are a factor in more than 80% of successful cyberattacks? This statistic means that regular cybersecurity awareness training sessions are good for your business. I define regular as at least twice per year. Certainly, the training should apply to everyone who works in the law firm,...
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Avoid These Common Email Mistakes

By Jim Calloway Some email practices are potentially problematic. Lawyers may not always be able to avoid these potentially problematic areas, but should be aware of what could potentially go wrong. Reply All We all engage in group email discussions, which are facilitated by Reply All. So, we cannot avoid this practice. But many firm...
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Examining the Hidden Features in Microsoft Word’s View Tab

By Jim Calloway “Legal pros understand the importance of efficiently managing long and intricate documents.” That is how Catherine Reach of the North Carolina Bar Association begins a recent blog post on the many tools available in the View tab of the Microsoft Word ribbon that many legal professionals do not use. Lawyers appreciate that...
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How to Tap Into the Power of Feedback as a Young Lawyer

By Jim Calloway Once upon a time an experienced lawyer was asked to mentor a new lawyer as they had the same primary practice area. Before that relationship could begin, they found themselves on opposing sides of a hotly contested matter. They mutually decided to get this case tried first before continuing their plan. During...
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How to Securely Wipe Your Computer, Phone or Tablet

By Jim Calloway When you purchase a new office computer, what happens to the outdated computer? A lawyer’s first concern is that confidential client information on that computer must be protected. While most lawyers would consider donating their old equipment to a charity, they wouldn’t be able to do that without absolute certainty there was...
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Closed Captioning Tools for Lawyers

By Jim Calloway Closed captioning can be very useful for lawyers, whether communicating with clients with hearing issues or just facilitating more accurate communications. First, the terms closed captioning and subtitles mean different things, even though many people (and some technology companies) use them interchangeably. Captions are transcriptions of dialogue and are used to assist...
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Why Lawyers Should Regularly Clear Their Phone Cache

Optimize Performance and Maintain Confidentiality By Jim Calloway In the fast-paced world of legal practice, efficiency and security are paramount. Lawyers are constantly on the move, relying on their smartphones to manage client communications, research and case management. However, one often overlooked aspect of maintaining a seamless digital experience is the regular clearing of your...
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What Is Your Document Retention Policy?

And how is it communicated to those who need to know it? By Jim Calloway What do you do when the client file is closed? Follow your firm’s policy. Your law office should have both a written file closing policy and a closed file destruction policy. Oklahoma doesn’t have a set rule on when a...
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Transitioning to the New Outlook Can Be Challenging

By Jim Calloway In the legal profession, an ever-increasing amount of critical communication arrives via email. The lawyer must review the email, note any assignments or responses that result from the correspondence and then ensure that important emails are retained in the client file. Because of the importance of email today, lawyers must have a…

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LinkedIn — Tips on Using the Resurgent Social Media Service You Might Have Neglected

By Jim Calloway Remember the early promise of social media? We could all share our thoughts, our opinion, our photographs and our videos with everyone in the world — at no cost. It turned out that the correct observation should have been “at no monetary cost.” But there were costs ranging from impacting our privacy…

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AI and Legal Ethics: Insights from Recent Advisory Opinions

By Jim Calloway Some lawyers are using Artificial Intelligence (AI) tools in their practices today. Almost every lawyer has heard the stories of lawyers being sanctioned or disciplined when the AI tool they used to prepare a brief included fictitious citations and quotes from non-existent opinions. I must note that the most serious consequences were…

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Top Personal Productivity Apps for Busy Lawyers

By Jim Calloway Many software tools have a huge variety of features and options. They are very powerful. But the more features there are, the more training is required. Some lawyers prefer simple apps that have more limited functions but accomplish them very well. A solo practitioner often can benefit significantly from implementing a personal…

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Scams, Malware, Fake Invoices and Other Fraud Schemes Are Increasing in 2024

By Jim Calloway No, it’s not your imagination. You are most likely receiving more phishing emails and strange phone calls with people talking in the background this year. Attempted fraud is on the rise and the schemes are increasingly sophisticated. Soon we will see more artificial intelligence-aided scams, such as a deepfake voice message from…

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What Lawyers Should Know About Windows 11

By Jim Calloway Windows 10 has a 65% share of the US market, while Windows 11 has a 32% share. But that is likely to change. Microsoft has announced end of support for Windows 10 as of October 2025. Lawyers should not use any tool that does not have support and regular security updates. But…

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Some Tech Tips for the Summer

By Jim Calloway Today the combined OBA Annual Meeting, Oklahoma Judicial Conference and the Solo & Small Firm Conference begins, followed by our Artificial Intelligence on Friday. One of our traditions at Solo & Small Firm Conference is a fast-paced session called 60 Tips in 60 Minutes that will take place on Thursday. So, in…

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Digitizing Handwritten Notes

By Jim Calloway Last week in this space I discussed that the Snipping Tool can now extract text from images you snip. For many, the Holy Grail was when would text recognition tools be able to recognize handwritten notes, especially cursive, and extract the text. That day has now arrived. The tool to do so…

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Text Action Upgrade to Windows Snipping Tool Allows You to OCR Your Screen Captures

By Jim Calloway The Snipping Tool in Windows is a staple in my set of tech tools. It enables me to take screenshots of anything that appears on my screen. For instance, when I need to discuss something displayed on our website, I quickly grab a screenshot and embed it in an email to the…

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A Guide to Learning to Use AI Prompts

By Jim Calloway We still learn of new Artificial Intelligence developments almost weekly. Recently Apple boosted their share price with an announcement that the company had made a deal with OpenAI, parent of ChatGPT, to incorporate AI technology into Siri with Apple Intelligence. One of the first things to learn about AI is developing good…

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