By Julie Bays, Management Assistance Program Director

Thinking about sharing office space with other attorneys? It can be a smart way to reduce overhead and build community, but there are important risks to keep in mind. For a thoughtful take, read Catherine Sanders Reach’s article, “Shared Spaces, Separate Practices: The Lawyer’s Guide to Smart Office Sharing,” on the North Carolina Bar Association’s Center for Practice Management blog: https://www.ncbar.org/2025/10/28/shared-spaces-separate-practices-the-lawyers-guide-to-smart-office-sharing/

Office sharing arrangements among lawyers can offer significant benefits. By pooling resources, attorneys can enjoy shared amenities such as conference rooms, reception areas, and office equipment, all of which reduce operating costs. These environments also foster collegiality, making it easier to network, exchange ideas, and cultivate a supportive professional community. For solo practitioners or small firms, office sharing can also help combat the isolation that sometimes comes with independent practice.

At the same time, lawyers should approach these arrangements with caution. A major issue is the possibility of a perceived partnership, where clients, opposing counsel, or the public may incorrectly assume that lawyers who share office space are connected professionally. This misunderstanding can lead to ethical and liability complications. Confidentiality is another key consideration. Shared offices require clear protocols for managing client information, securing files, and setting rules for using shared areas and equipment to prevent inadvertent disclosures.

If you’re considering an office share, take time to evaluate how it might affect your practice management. Review your trust-accounting obligations, maintain independence under the Rules of Professional Conduct, and implement systems that safeguard client confidentiality. The OBA Management Assistance Program has resources available to help you plan and document these arrangements, so your practice remains both compliant and secure.

In the meantime, Catherine’s article is an excellent starting point for thinking through the opportunities and challenges of shared office spaces for lawyers’ accidental disclosures.