By Jim Calloway When you purchase a new office computer, what happens to the outdated computer? A lawyer’s first concern is that confidential client information on that computer must be protected. While most lawyers would consider donating their old equipment to a charity, they wouldn’t be able to do that without absolute certainty there was…

By Jim Calloway Closed captioning can be very useful for lawyers, whether communicating with clients with hearing issues or just facilitating more accurate communications. First, the terms closed captioning and subtitles mean different things, even though many people (and some technology companies) use them interchangeably. Captions are transcriptions of dialogue and are used to assist…

Optimize Performance and Maintain Confidentiality By Jim Calloway In the fast-paced world of legal practice, efficiency and security are paramount. Lawyers are constantly on the move, relying on their smartphones to manage client communications, research and case management. However, one often overlooked aspect of maintaining a seamless digital experience is the regular clearing of your…

And how is it communicated to those who need to know it? By Jim Calloway What do you do when the client file is closed? Follow your firm’s policy. Your law office should have both a written file closing policy and a closed file destruction policy. Oklahoma doesn’t have a set rule on when a…

By Jim Calloway In the legal profession, an ever-increasing amount of critical communication arrives via email. The lawyer must review the email, note any assignments or responses that result from the correspondence and then ensure that important emails are retained in the client file. Because of the importance of email today, lawyers must have a…

By Jim Calloway Remember the early promise of social media? We could all share our thoughts, our opinion, our photographs and our videos with everyone in the world — at no cost. It turned out that the correct observation should have been “at no monetary cost.” But there were costs ranging from impacting our privacy…

By Jim Calloway Some lawyers are using Artificial Intelligence (AI) tools in their practices today. Almost every lawyer has heard the stories of lawyers being sanctioned or disciplined when the AI tool they used to prepare a brief included fictitious citations and quotes from non-existent opinions. I must note that the most serious consequences were…

By Jim Calloway Many software tools have a huge variety of features and options. They are very powerful. But the more features there are, the more training is required. Some lawyers prefer simple apps that have more limited functions but accomplish them very well. A solo practitioner often can benefit significantly from implementing a personal…

By Jim Calloway No, it’s not your imagination. You are most likely receiving more phishing emails and strange phone calls with people talking in the background this year. Attempted fraud is on the rise and the schemes are increasingly sophisticated. Soon we will see more artificial intelligence-aided scams, such as a deepfake voice message from…

By Jim Calloway Windows 10 has a 65% share of the US market, while Windows 11 has a 32% share. But that is likely to change. Microsoft has announced end of support for Windows 10 as of October 2025. Lawyers should not use any tool that does not have support and regular security updates. But…

By Jim Calloway Today the combined OBA Annual Meeting, Oklahoma Judicial Conference and the Solo & Small Firm Conference begins, followed by our Artificial Intelligence on Friday. One of our traditions at Solo & Small Firm Conference is a fast-paced session called 60 Tips in 60 Minutes that will take place on Thursday. So, in…

By Jim Calloway Last week in this space I discussed that the Snipping Tool can now extract text from images you snip. For many, the Holy Grail was when would text recognition tools be able to recognize handwritten notes, especially cursive, and extract the text. That day has now arrived. The tool to do so…

By Jim Calloway The Snipping Tool in Windows is a staple in my set of tech tools. It enables me to take screenshots of anything that appears on my screen. For instance, when I need to discuss something displayed on our website, I quickly grab a screenshot and embed it in an email to the…

By Jim Calloway We still learn of new Artificial Intelligence developments almost weekly. Recently Apple boosted their share price with an announcement that the company had made a deal with OpenAI, parent of ChatGPT, to incorporate AI technology into Siri with Apple Intelligence. One of the first things to learn about AI is developing good…

By Jim Calloway As all lawyers in private practice, understand, good clients and good client relationships are key to the success of a law practice. Author Jay Harrington outlines the  benefits that can occur from improving your client communication game in his post Client Conversations: You’re Not Bugging Your Clients If You’re Providing Value. In today’s law…

By Jim Calloway As you likely know, the OBA program, Artificial Intelligence: Shaping the Future of Law Practice, is set for July 12 at the Embassy Suites in Norman. One of our speakers is Ben Schorr, Senior Content Program Manager for Microsoft. He will discuss the many ways he uses Microsoft’s Copilot to save time…

By Jim Calloway This Traditional Method of Expressing Gratitude to Referral and Others Can Make Your Firm Stand Out Why Thank You Cards Matter Traditional thank you cards are a simple and effective way to show your appreciation and build rapport with the people who help your law practice grow. Emailing an expression of gratitude…

By Jim Calloway There have been several recent upgrades to the iPhone iOS operating system. Like many lawyers, I am sometimes a bit annoyed that an interface has changed. But I navigate past it and get back to work. This challenge is that I may be missing some very useful new features. A recent article…

By Julie Bays, OBA Practice Management Advisor Lawyers deal with confidential data which requires strong security measures, particularly when away from the office. Employing a Virtual Private Network (VPN) is essential to protect client’s confidential information while working remotely or in public spaces such as coffee shops, airports, and hotels. Public Wi-Fi networks are particularly…

By OBA MAP Director Jim Calloway Are there some tasks that you do every day that require several computer operations? Lawyers can save valuable time and increase productivity by automating many of these repetitive tasks in Windows. One very interesting idea is setting up your computer to open several tasks every time it is turned…